Transaction Coordinator For Real Estate Job at Ashley Delp Team, Billings, MT

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  • Ashley Delp Team
  • Billings, MT

Job Description

We’re looking for a driven transaction coordinator to manage contracts throughout the entire home selling and buying process. You’d be responsible for overseeing transactions from start to finish to ensure offers and counteroffers are approved for a smooth and successful sale. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel at ease. If you love working with people and thrive in a fast-paced work environment, apply today! Responsibilities:

  • Help agents, customers, and other parties with all escrow paperwork, including appraisals, titles, and mortgage loans
  • Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
  • Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
  • Check each document to verify it has all the correct signatures and dates so the transaction process goes smoothly
  • Arrange for and attend events regarding the closing process, including moving schedules
  • Channel your positive and upbeat energy into all aspects of your work
  • Embrace a fast-paced learning environment as an integral aspect of personal and professional growth
  • Communicate with a high level of professionalism with clients, lenders, title agents, and fellow agents
  • Maintain an updated real estate license through ongoing training and staying informed on relevant industry information
  • Serve as the accountability guru for agents, ensuring nothing falls through the cracks
  • Navigate closing systems adeptly, ensuring quality control throughout the process
  • Conduct preliminary audits for each file, meticulously attending to details
  • Craft timelines, calendar reminders, and scheduled calls for all involved parties
  • Master the art of time-blocking, leveraging it as your secret weapon for efficiency
  • Demonstrate punctuality and a polished appearance, recognizing the importance of presenting oneself professionally each day
  • Coordinate home inspections, negotiate repair prices, and oversee the resolution of outstanding items
  • Schedule moving times and attend all closing-related events
  • Input client information, track transaction activities, and maintain compliant files to the satisfaction of the office broker
Qualifications:
  • Applicants must possess exceptional organizational and verbal and written skills
  • Real estate license preferred
  • Passionate about providing excellent customer service
  • High school or equivalent required, some college experience preferred
  • Previous experience in transaction management, transaction coordination, real estate, titles, or mortgages highly valued
  • Commence your day with a self-starter mindset
  • Expertly juggle daily tasks through ninja-like prioritization skills
  • Display exceptional organizational capabilities, with a checklist-aficionado mindset
  • Punctuality is ingrained in your professional approach
  • Exhibit a top-notch work ethic
  • Meet deadlines with the finesse of a champion
  • Possess a natural affinity for working with systems
  • Uphold a strong sense of accountability as your secret sauce
  • Radiate abundant energy and view customer service as not just a job but a passion
  • Multitasking is second nature to you, and you manage numerous files like a maestro
  • Communicate effectively, both in written and verbal forms
  • A high school diploma is mandatory, with some college experience considered advantageous
  • Holding a real estate license would be the cherry on top
About Company: Join a team of humble, hard-working go-getters who embody a solution-focused attitude. At Ashley Delp Team and Dream Realty, we're not just changing the real estate game; we're revolutionizing it. Our core values prioritize selfless service to families and creating raving fans through the highest consumer experience. If you share our values and are ready for a rewarding career journey, we look forward to having you on board!

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